SUMMIT MEETINGS
OF HEADS OF STATE AND 
GOVERNMENT
 
Bucharest, Romania, 2 to 4 April 2008
 
1. 
General
 
The North Atlantic Council (NAC) at the level of Heads of State and 
Government will meet in formal session in Bucharest, Romania, on 2, 3 and 4 April 2008. There will also be an expanded meeting on 
Afghanistan. Meetings of the Euro-Atlantic Partnership 
Council and of the NATO-Ukraine Commission will also be held at 
Summit level in 
Bucharest. High-level meetings including at the level of 
Heads of State and Government may also be held in other configuration – these 
will be announced if they are confirmed.  
 
The 
Summit will be chaired by the Secretary 
General of NATO, Mr. Jaap de Hoop Scheffer. The Romanian President, H.E. 
Mr.  Traian Bãsescu will host the 
meetings.
 
  - Programme and 
  Pools
 
 
A definitive programme 
will be distributed to Accredited Media Representatives on site, upon the 
delivery of their individual media pass. Elements of the programme will be 
available on the NATO website some days before the 
event.
 
Pool cards will be used 
for access by visual media to restricted media events. These pool cards will be 
distributed to visual media representatives via the national delegations on site 
on 1 April 2008. No pool cards are required for access to 
press conferences.
 
  - Information on Accreditation 
  Procedures
 
Media representatives wishing to 
cover the Summit need to request accreditation. Applications for accreditation can only 
be made electronically on-line via internet, by clicking on the following link: 
https://my.hq.nato.int/jas.
The Accreditation process requires 
interested media representatives to create a user name and password and to 
provide a digital picture (3.5 x 4.5 cm passport-size photograph in JPEG 
format). Those with an already-defined user name and password can use their 
existing profile for this request. Applications for accreditation should be made 
no later than 19h00 on 
Saturday, 29 March 2008. 
Applications received after that date may be refused access or encounter delay. 
Media representatives having completed the request for accreditation on the 
internet are encouraged to bring a print-out of the request 
confirmation.
Access to the Media Centre requires a 
media pass delivered at the Media Accreditation Office. Media passes will not be 
mailed to applicants and must be picked up in person at the Media Accreditation 
Office upon presentation of a valid I.D. card or passport and a valid press card 
(or letter of accreditation from a recognised media organisation). 
The Media Accreditation Office will be located 
in temporary structures in Izvor Park, Bucharest, across from the meeting venue and 
Media Centre. Opening hours of the 
Media Accreditation Office are as follows:
            
Friday             
28 March        
09h00   --        
19h00
            
Saturday         
29 March        
09h00   --        
19h00
            
Sunday           
30 March        
15h00   --        
19h00
            
Monday          
31 March        
08h00   --        
19h00
            
Tuesday         
1 April             
08h00   --        
19h00
            
Wednesday   2 April             
08h00   --        
20h00
            
Thursday        3 
April             
07h00   --        
20h00
            
Friday             
4 April             
07h00   --        
12h00
 
Access to the Media Accreditation Office will be 
possible via shuttle bus from designated media hotels (see point 10 below) as 
well as via public transport or taxi cabs.
 
  - Venue 
  
 
 
The meetings will take 
place at the Palace of Parliament, 
2-4 Izvor 
Street, Sector 5, Bucharest.
 
The Media Centre will 
be located on-site, with a separate, dedicated entrance which will be via the 
Media Accreditation Office only (see above). Opening hours for the Media Centre 
will be as follows:
 
            
Monday          
31 March        
08h00             
19h00
            
Tuesday         
1 April             
08h00             
21h00
            
Wednesday   2 April             
08h00             
end of operations
            
Thursday        3 
April             
07h00             
end of operations
            
Friday             
4 April             
07h00             
end of operations
            
Saturday         
5 April             
07h00             
12h00
 
5.      
Security
Media Passes need to be worn visibly 
at all times and secondary identification may always be asked for by security 
personnel. Media representatives are informed that security personnel will 
examine and may test equipment and personal effects carried onto the site and 
are advised to arrive with sufficient lead time to clear security 
checks.
6.      
Press Conferences
Press conferences will be organised 
in facilities within the Media centre. Detailed maps will be provided in the 
Media Handbook distributed with the Media pass, and specific times will be 
announced via the closed-circuit TV system. National delegations will reserve 
space and time with the office of the NATO Media Coordinator; they are therefore 
best placed to provide the media with up-to-date information on press 
conferences.
The Romanian Authorities have made 
available 16 rooms designed for press conferences. They all include TV lighting 
and sound systems, including sound points for recording. The three largest rooms 
include interpretation facilities.
Access to press conferences is 
normally open to all accredited media without pool cards; delegations reserve 
the right to restrict access to their national media only.
7.      
Television – Host Broadcaster
The Host TV broadcaster for the 
Summit is Romanian Television TVR. 
TVR will provide coverage of delegation arrivals, the opening sessions, official 
photographs, evening events and the main international news conferences. A 
complete international broadcasting centre and master control, with stand-up 
positions inside and outside as well as TV interview studios will be 
available.
Eurovision will provide 
comprehensive broadcast facilities, including stand-up positions for live 
programme inserts, tape playout, editing and distribution of the pool audio and 
video signals in un-equipped workspaces/TV editing booths. 
Booking requests for stand-up 
positions, tape playout, editing studio time and/or use of a dedicated TV 
editing booth should be addressed to :
Mr. Lance 
Newhart
Eurovision 
Operations
European 
Broadcasting Union (EBU)
Telephone: 
+41.22.717.28.41
Mobile phone : 
+41.79.200.87.94
Fax: 
+41.22.747.48.40
email: 
newhart@eurovision.net. 
Television broadcasters bringing 
bulky equipment are particularly urged to bring it into the Media centre prior 
to 12:00 on Wednesday 2nd April 2008.
The Romanian Authorities have provided a point of contact with the Romanian Customs 
Office to facilitate the entry of any specific TV equipment to be used on 
site for this event. 
 
Contact: Liviu Sorin 
Ipate
Direct Phone : 
+40.21.310.35.13
Phone: 
+4021.315.58.58
Fax: 
+4021.315.82.51
e-mail: sipate@customs.ro
 
 
The journalists from EU countries may come in and out the Romanian 
territory without having to pass the  
customs procedures for their personal belongings or professional 
equipment.
 
 
 
For the journalists coming from non –EU countries, both their personal 
belongings (reasonably necessary for the trip) and those needed for their 
professional activities (sound, image and data supports, equipment meant for TV 
and radio production and broadcasting and the vehicles specially adapted for the 
above-mentioned purpose together with their related equipment) during the Summit 
are to be subject of customs procedures for temporary admission, with total 
exoneration from import owns. Having an ATA/CPD license for these goods is 
highly recommended. 
 
8.      
Radio – Host Broadcaster
The Host Radio Broadcaster for the 
Summit is Romanian Radio SRR. Radio 
studios, editing booths and sound distribution points will be available for 
radio media representatives on site. EBU Radio will deal with booking requests, 
provide signal and technical assistance as required. For EBU services, full 
specifications and rates, please contact :
 
Ms. Julia Lonicer
Radio News Co-ordinator
European Broadcasting Union
Telephone: +41.22.717.26.07
Mobile: 
41.79.230.15.08
Fax : +41.22.747.46.07
Email: lonicer@ebu.ch
 
ISDN lines for radio transmissions will be available. ISDN lines will be 
in ‘Euro ISDN’ standard. Please check if you need a proper adaptor to use Euro 
ISDN lines.
 
9.      
Uplink Trucks
Uplink trucks will be given access to the Media Centre. They will be 
allowed to enter the premises on dates and via a point of contact to be 
indicated in second media advisory in March 2008.
 
10. 
Accomodation
A list of 17 
designated media hotels are at annex to this advisory. Taking into account both 
the potentially high-demand for accommodation in Bucharest during the NATO 
Summit meetings in Bucharest April 2-4, 2008 and the necessity to estimate the 
transportation needs, early reservations are welcome and strongly recommended 
(preferably until the date of February 15, 2008). The media and press 
representatives may choose to make their hotel reservations either by direct 
booking, following the standard operational procedures, or via Vacanta Travel 
Agency, the company the Romanian Authorities have entrusted as partner agency in 
making the accommodation arrangements for the delegations attending the NATO 
Summit meetings in Bucharest, 
Romania. 
 
 
Vacanta 
Agency
35A Nicolae Balcescu Blvd, 
Bucharest
www.vacanta.net 
Reservations: Toni Hristea
Phone/fax: + 4021 315 99 04 
Mobile: + 40722.603.135
e-mail: summitnatoreservation@vacanta.net
 
For 
general travel information and search options for accommodation possibilities in 
Bucharest and other 
places in Romania 
throughout the year can be contacted also the National Association of Travel 
Agencies in Romania.
 
National 
Association of Travel Agencies in Romania
Asociatia 
Nationala a Agentiilor de Turism din Romania 
www.anat.ro 
Splaiul 
Unirii no. 16, district 4, Bucharest
Tel +4021/ 
312.68.43 ; 312.08.02 
Fax 021/ 
312.19.08
E-mail:office@anat.ro
 
11. 
 Travel, Transport, 
Visa
A bus shuttle service will operate from the media designated 
hotels to the Media Accreditation Office / Media Centre according to a schedule 
to be announced in the first half of March 2008.
Also, Romanian authorities will 
provide transportation between the airport and the Accreditation Office for the 
journalists who wish to use it. The schedule will be announced in March 2008. 
When leaving 
Romania, those 
journalists traveling with commercial lines are recommended to ensure themselves 
that they will be at the airport at least two hours before the departure 
time.
Journalists coming from NATO 
countries – except Turkey – don’t need visa for entering Romania. Please check 
with the nearest Romanian Embassy or Consulate or Romanian Ministry of Foreign 
Affairs website http://www.mae.ro 
regarding visa requirements. Media representatives should apply for a visa only 
after submitting an application for accreditation to the NATO Bucharest Summit. 
In order to avoid possible confusion, 
media representatives are asked to apply for a visa at least 10 days after 
submitting the accreditation application.
12. 
 Enquiries and Contact 
information
Mrs. Alina Coca
Romanian Media Operations
Romanian Task Force
Tel: +40.21.230.46.47
Fax: +40.21.231.48.42
Mobile: 
+40.722.304.580
Email: alina.coca@summitbucharest.ro 
 
Mr. Damien 
Arnaud
NATO Media Operations
NATO IS Summit Task 
Force
Tel: +32.2.707.50.38
Fax: 
+32.2.707.50.57
Email: bucharest.summit@hq.nato.int
 
ANNEX 
1
 
List of 
Designated Media Hotels – Bucharest NATO Summit
 
 
RIN GRAND 
HOTEL ****
7D, 
Calea Vitan-Barzesti, Bucharest
www.ringrandhotel.ro
Reservations: 
Cornelia Badita
Phone /Fax: +4031 1061111 / +4031 
106.1119
e-mail : reservations@ringrandhotel.ro
Please mention NATO when making the 
reservation.
 
CARO HOTEL 
****
164 
A, Barbu Vacarescu 
Blvd, Bucharest
www.carohotel.ro 
Reservations: Ruxandra 
Dandu
Phone: +4 021 208 61 
00
Fax: +4 021 208 61 
01
e-mail: reservation@carohotel.ro 
sales@carohotel.ro
Please mention NATO when making the 
reservation.
 
TULIP INN 
HOTEL ****
3A, 
Nerva Traian 
Street, Bucharest
web:   www.tulipinnbucharestcity.ro
Reservations: 
Teodora 
Munteanu 
Phone: +4021 200 62 
70
Fax: +4021 200 
6273
e-mail: office@tulipinnbucharestcity.com
Please mention NATO when making the 
reservation.
 
MINERVA HOTEL 
****
2-4 Gh. Manu Street, Bucharest
www.minerva.ro
Reservations: Lacramioara 
Manea
Phone: : + 40 21 
318.12.94
Fax: : + 40 21 318.12.93 
e-mail: reservation@minerva.ro
Please mention NATO when making the 
reservation.
 
CHRYSTAL 
PALACE HOTEL ****
18-20, Cpt. Av. Alex. 
Serbanescu 
Street,  Bucharest
www.crystalpalacehotel.ro
Reservations: 
Florin 
Badita
Phone: +4021 233 2030
Fax:+4021 232 
02 26
e-mail: 
florin.badita@crystalpalacehotel.ro
Please mention NATO when making the 
reservation.
 
 
 
 
 
PHOENICIA 
HOTEL ****
87, 
Al. Serbanescu 
Blvd, Bucharest
www.phoenicia.ro
Reservations: 
Elena Stroe
Phone: : + 4021 
300.08.88/89
Fax: : + 4021 
300.08.85
e-mail: reservation@phoenicia.ro, reservations@phoenicia.ro 
Please mention NATO when making the 
reservation.
 
RAMADA PLAZA 
HOTEL ****
3-5 
Poligrafiei Street, 
Bucharest
www.ramadaplazabucharest.ro 
Reservations: 
Elena Messina
Telefon: 
+4021 549 30 00, +40 21 549 22 
24
Mobile: +40 745 779 232
Fax:  +4021 
5493001, +40 21 549 23 30
E-mail: reservations@ramadaplazabucharest.ro, elena.mesina@parchotel.ro elena.mesina@ramadaplazabucharest.ro
Please mention NATO when making the 
reservation.
 
GOLDEN TULIP 
TIMES HOTEL ****
19, 
Decebal 
Blvd, Bucharest
www.GoldenTulipTimes.com 
Reservations: Otilia 
Demian
Phone:     
+4021.316.65.18
Fax:         
+4021.316.65.19
e-mail:  Reservations@GoldenTulipTimes.com
Please mention NATO when making the 
reservation.
 
LIDO HOTEL 
****
5-7, Magheru Street, Bucharest
www.lido.ro
Reservations: Andreea 
Paunescu
Phone: : + 4021 
314.49.30
Fax: : + 4021 
312.14.14
e-mail: hotel@lido.ro 
Please mention NATO when making the 
reservation.
 
NH HOTEL 
***
21, 
Mircea Voda 
Blvd, Bucharest 
www.nh-hotels.com
Reservations: 
Oana Dragomir
Phone: +4021 
300.05.45
Fax: +4021 317.91.54
o.dragomir@nh-hotels.com
Please mention NATO when making the 
reservation.
 
CENTRAL HOTEL 
***
13, 
Brezoianu Street., Bucharest
www.THhotels.ro
Reservations: 
Carmen Silaghi
Phone / Fax +40 21 3124010, +40 21 3124011 
e-mail: info@THhotels.ro
 
 
CONFORT HOTEL 
***
55A, Traian Street, Bucharest
www.conforthotels.ro 
Reservations: 
Sorin Achim
Phone: + 4021 . 
308.31.53 / 54
Phone: /fax: + 4021 
350.41.10-16/350.41.04.
Fax 
: + 4021 . 308.31.55
e-mail: sorinachim@conforthotels.ro 
; tel. 
Please mention NATO when making the 
reservation.
 
ELIZEU HOTEL 
***
11-13, Elizeu Street, Bucharest
www.hotelelizeu.ro
Reservations: 
Cristina Felea
Phone: : + 4021 319 17 34/35
Fax: : + 4021 316 17 48
e-mail: rezervari@hotelelizeu.ro
 
AMBASADOR HOTEL ***
8-10 Magheru Blvd.,Bucharest
 www.ambasador.ro 
Reservations: 
Daniela Budeanu
Phone:  +40-21-315.90.80, 
+40-21-315.90.84
Fax:  +40-21-312.35.95
E-mail: hotel@ambasador.ro
Please mention NATO when making the 
reservation.
 
CAPITOL HOTEL ***
29, 
Calea Victoriei
www.hotelcapitol.ro 
Reservations: 
Costel Grigoras
Phone: : + 4021 315.80.30
Fax: : + 4021 312.41.69
e-mail: reservation@hotelcapitol.ro
Please mention NATO when making the 
reservation.
 
VENETIA HOTEL 
**** 
2, 
Pompiliu Eliade Street., Bucharest
www.THhotels.ro
Reservations: 
Carmen Silaghi
Phone / Fax +40 21 3124010, +40 21 3124011 
info@THhotels.ro
Please mention NATO when making the 
reservation.
 
VOLO SUITES *** 
6, Schitu Magureanu, 
Bucharest
www.volosuites.com 
Reservations: 
Brontei Rosca
Phone: : + 4031 805.42.80: + 4031 
805.42.88
Fax: : + 4031 805.42.90
e-mail: reservation@volosuites.com, volosuites@volosuites.com 
Please mention NATO when making the 
reservation.