SUMMIT MEETINGS
OF HEADS OF STATE AND
GOVERNMENT
Bucharest, Romania, 2 to 4 April 2008
1.
General
The North Atlantic Council (NAC) at the level of Heads of State and
Government will meet in formal session in Bucharest, Romania, on 2, 3 and 4 April 2008. There will also be an expanded meeting on
Afghanistan. Meetings of the Euro-Atlantic Partnership
Council and of the NATO-Ukraine Commission will also be held at
Summit level in
Bucharest. High-level meetings including at the level of
Heads of State and Government may also be held in other configuration – these
will be announced if they are confirmed.
The
Summit will be chaired by the Secretary
General of NATO, Mr. Jaap de Hoop Scheffer. The Romanian President, H.E.
Mr. Traian Bãsescu will host the
meetings.
- Programme and
Pools
A definitive programme
will be distributed to Accredited Media Representatives on site, upon the
delivery of their individual media pass. Elements of the programme will be
available on the NATO website some days before the
event.
Pool cards will be used
for access by visual media to restricted media events. These pool cards will be
distributed to visual media representatives via the national delegations on site
on 1 April 2008. No pool cards are required for access to
press conferences.
- Information on Accreditation
Procedures
Media representatives wishing to
cover the Summit need to request accreditation. Applications for accreditation can only
be made electronically on-line via internet, by clicking on the following link:
https://my.hq.nato.int/jas.
The Accreditation process requires
interested media representatives to create a user name and password and to
provide a digital picture (3.5 x 4.5 cm passport-size photograph in JPEG
format). Those with an already-defined user name and password can use their
existing profile for this request. Applications for accreditation should be made
no later than 19h00 on
Saturday, 29 March 2008.
Applications received after that date may be refused access or encounter delay.
Media representatives having completed the request for accreditation on the
internet are encouraged to bring a print-out of the request
confirmation.
Access to the Media Centre requires a
media pass delivered at the Media Accreditation Office. Media passes will not be
mailed to applicants and must be picked up in person at the Media Accreditation
Office upon presentation of a valid I.D. card or passport and a valid press card
(or letter of accreditation from a recognised media organisation).
The Media Accreditation Office will be located
in temporary structures in Izvor Park, Bucharest, across from the meeting venue and
Media Centre. Opening hours of the
Media Accreditation Office are as follows:
Friday
28 March
09h00 --
19h00
Saturday
29 March
09h00 --
19h00
Sunday
30 March
15h00 --
19h00
Monday
31 March
08h00 --
19h00
Tuesday
1 April
08h00 --
19h00
Wednesday 2 April
08h00 --
20h00
Thursday 3
April
07h00 --
20h00
Friday
4 April
07h00 --
12h00
Access to the Media Accreditation Office will be
possible via shuttle bus from designated media hotels (see point 10 below) as
well as via public transport or taxi cabs.
- Venue
The meetings will take
place at the Palace of Parliament,
2-4 Izvor
Street, Sector 5, Bucharest.
The Media Centre will
be located on-site, with a separate, dedicated entrance which will be via the
Media Accreditation Office only (see above). Opening hours for the Media Centre
will be as follows:
Monday
31 March
08h00
19h00
Tuesday
1 April
08h00
21h00
Wednesday 2 April
08h00
end of operations
Thursday 3
April
07h00
end of operations
Friday
4 April
07h00
end of operations
Saturday
5 April
07h00
12h00
5.
Security
Media Passes need to be worn visibly
at all times and secondary identification may always be asked for by security
personnel. Media representatives are informed that security personnel will
examine and may test equipment and personal effects carried onto the site and
are advised to arrive with sufficient lead time to clear security
checks.
6.
Press Conferences
Press conferences will be organised
in facilities within the Media centre. Detailed maps will be provided in the
Media Handbook distributed with the Media pass, and specific times will be
announced via the closed-circuit TV system. National delegations will reserve
space and time with the office of the NATO Media Coordinator; they are therefore
best placed to provide the media with up-to-date information on press
conferences.
The Romanian Authorities have made
available 16 rooms designed for press conferences. They all include TV lighting
and sound systems, including sound points for recording. The three largest rooms
include interpretation facilities.
Access to press conferences is
normally open to all accredited media without pool cards; delegations reserve
the right to restrict access to their national media only.
7.
Television – Host Broadcaster
The Host TV broadcaster for the
Summit is Romanian Television TVR.
TVR will provide coverage of delegation arrivals, the opening sessions, official
photographs, evening events and the main international news conferences. A
complete international broadcasting centre and master control, with stand-up
positions inside and outside as well as TV interview studios will be
available.
Eurovision will provide
comprehensive broadcast facilities, including stand-up positions for live
programme inserts, tape playout, editing and distribution of the pool audio and
video signals in un-equipped workspaces/TV editing booths.
Booking requests for stand-up
positions, tape playout, editing studio time and/or use of a dedicated TV
editing booth should be addressed to :
Mr. Lance
Newhart
Eurovision
Operations
European
Broadcasting Union (EBU)
Telephone:
+41.22.717.28.41
Mobile phone :
+41.79.200.87.94
Fax:
+41.22.747.48.40
email:
newhart@eurovision.net.
Television broadcasters bringing
bulky equipment are particularly urged to bring it into the Media centre prior
to 12:00 on Wednesday 2nd April 2008.
The Romanian Authorities have provided a point of contact with the Romanian Customs
Office to facilitate the entry of any specific TV equipment to be used on
site for this event.
Contact: Liviu Sorin
Ipate
Direct Phone :
+40.21.310.35.13
Phone:
+4021.315.58.58
Fax:
+4021.315.82.51
e-mail: sipate@customs.ro
The journalists from EU countries may come in and out the Romanian
territory without having to pass the
customs procedures for their personal belongings or professional
equipment.
For the journalists coming from non –EU countries, both their personal
belongings (reasonably necessary for the trip) and those needed for their
professional activities (sound, image and data supports, equipment meant for TV
and radio production and broadcasting and the vehicles specially adapted for the
above-mentioned purpose together with their related equipment) during the Summit
are to be subject of customs procedures for temporary admission, with total
exoneration from import owns. Having an ATA/CPD license for these goods is
highly recommended.
8.
Radio – Host Broadcaster
The Host Radio Broadcaster for the
Summit is Romanian Radio SRR. Radio
studios, editing booths and sound distribution points will be available for
radio media representatives on site. EBU Radio will deal with booking requests,
provide signal and technical assistance as required. For EBU services, full
specifications and rates, please contact :
Ms. Julia Lonicer
Radio News Co-ordinator
European Broadcasting Union
Telephone: +41.22.717.26.07
Mobile:
41.79.230.15.08
Fax : +41.22.747.46.07
Email: lonicer@ebu.ch
ISDN lines for radio transmissions will be available. ISDN lines will be
in ‘Euro ISDN’ standard. Please check if you need a proper adaptor to use Euro
ISDN lines.
9.
Uplink Trucks
Uplink trucks will be given access to the Media Centre. They will be
allowed to enter the premises on dates and via a point of contact to be
indicated in second media advisory in March 2008.
10.
Accomodation
A list of 17
designated media hotels are at annex to this advisory. Taking into account both
the potentially high-demand for accommodation in Bucharest during the NATO
Summit meetings in Bucharest April 2-4, 2008 and the necessity to estimate the
transportation needs, early reservations are welcome and strongly recommended
(preferably until the date of February 15, 2008). The media and press
representatives may choose to make their hotel reservations either by direct
booking, following the standard operational procedures, or via Vacanta Travel
Agency, the company the Romanian Authorities have entrusted as partner agency in
making the accommodation arrangements for the delegations attending the NATO
Summit meetings in Bucharest,
Romania.
Vacanta
Agency
35A Nicolae Balcescu Blvd,
Bucharest
www.vacanta.net
Reservations: Toni Hristea
Phone/fax: + 4021 315 99 04
Mobile: + 40722.603.135
e-mail: summitnatoreservation@vacanta.net
For
general travel information and search options for accommodation possibilities in
Bucharest and other
places in Romania
throughout the year can be contacted also the National Association of Travel
Agencies in Romania.
National
Association of Travel Agencies in Romania
Asociatia
Nationala a Agentiilor de Turism din Romania
www.anat.ro
Splaiul
Unirii no. 16, district 4, Bucharest
Tel +4021/
312.68.43 ; 312.08.02
Fax 021/
312.19.08
E-mail:office@anat.ro
11.
Travel, Transport,
Visa
A bus shuttle service will operate from the media designated
hotels to the Media Accreditation Office / Media Centre according to a schedule
to be announced in the first half of March 2008.
Also, Romanian authorities will
provide transportation between the airport and the Accreditation Office for the
journalists who wish to use it. The schedule will be announced in March 2008.
When leaving
Romania, those
journalists traveling with commercial lines are recommended to ensure themselves
that they will be at the airport at least two hours before the departure
time.
Journalists coming from NATO
countries – except Turkey – don’t need visa for entering Romania. Please check
with the nearest Romanian Embassy or Consulate or Romanian Ministry of Foreign
Affairs website http://www.mae.ro
regarding visa requirements. Media representatives should apply for a visa only
after submitting an application for accreditation to the NATO Bucharest Summit.
In order to avoid possible confusion,
media representatives are asked to apply for a visa at least 10 days after
submitting the accreditation application.
12.
Enquiries and Contact
information
Mrs. Alina Coca
Romanian Media Operations
Romanian Task Force
Tel: +40.21.230.46.47
Fax: +40.21.231.48.42
Mobile:
+40.722.304.580
Email: alina.coca@summitbucharest.ro
Mr. Damien
Arnaud
NATO Media Operations
NATO IS Summit Task
Force
Tel: +32.2.707.50.38
Fax:
+32.2.707.50.57
Email: bucharest.summit@hq.nato.int
ANNEX
1
List of
Designated Media Hotels – Bucharest NATO Summit
RIN GRAND
HOTEL ****
7D,
Calea Vitan-Barzesti, Bucharest
www.ringrandhotel.ro
Reservations:
Cornelia Badita
Phone /Fax: +4031 1061111 / +4031
106.1119
e-mail : reservations@ringrandhotel.ro
Please mention NATO when making the
reservation.
CARO HOTEL
****
164
A, Barbu Vacarescu
Blvd, Bucharest
www.carohotel.ro
Reservations: Ruxandra
Dandu
Phone: +4 021 208 61
00
Fax: +4 021 208 61
01
e-mail: reservation@carohotel.ro
sales@carohotel.ro
Please mention NATO when making the
reservation.
TULIP INN
HOTEL ****
3A,
Nerva Traian
Street, Bucharest
web: www.tulipinnbucharestcity.ro
Reservations:
Teodora
Munteanu
Phone: +4021 200 62
70
Fax: +4021 200
6273
e-mail: office@tulipinnbucharestcity.com
Please mention NATO when making the
reservation.
MINERVA HOTEL
****
2-4 Gh. Manu Street, Bucharest
www.minerva.ro
Reservations: Lacramioara
Manea
Phone: : + 40 21
318.12.94
Fax: : + 40 21 318.12.93
e-mail: reservation@minerva.ro
Please mention NATO when making the
reservation.
CHRYSTAL
PALACE HOTEL ****
18-20, Cpt. Av. Alex.
Serbanescu
Street, Bucharest
www.crystalpalacehotel.ro
Reservations:
Florin
Badita
Phone: +4021 233 2030
Fax:+4021 232
02 26
e-mail:
florin.badita@crystalpalacehotel.ro
Please mention NATO when making the
reservation.
PHOENICIA
HOTEL ****
87,
Al. Serbanescu
Blvd, Bucharest
www.phoenicia.ro
Reservations:
Elena Stroe
Phone: : + 4021
300.08.88/89
Fax: : + 4021
300.08.85
e-mail: reservation@phoenicia.ro, reservations@phoenicia.ro
Please mention NATO when making the
reservation.
RAMADA PLAZA
HOTEL ****
3-5
Poligrafiei Street,
Bucharest
www.ramadaplazabucharest.ro
Reservations:
Elena Messina
Telefon:
+4021 549 30 00, +40 21 549 22
24
Mobile: +40 745 779 232
Fax: +4021
5493001, +40 21 549 23 30
E-mail: reservations@ramadaplazabucharest.ro, elena.mesina@parchotel.ro elena.mesina@ramadaplazabucharest.ro
Please mention NATO when making the
reservation.
GOLDEN TULIP
TIMES HOTEL ****
19,
Decebal
Blvd, Bucharest
www.GoldenTulipTimes.com
Reservations: Otilia
Demian
Phone:
+4021.316.65.18
Fax:
+4021.316.65.19
e-mail: Reservations@GoldenTulipTimes.com
Please mention NATO when making the
reservation.
LIDO HOTEL
****
5-7, Magheru Street, Bucharest
www.lido.ro
Reservations: Andreea
Paunescu
Phone: : + 4021
314.49.30
Fax: : + 4021
312.14.14
e-mail: hotel@lido.ro
Please mention NATO when making the
reservation.
NH HOTEL
***
21,
Mircea Voda
Blvd, Bucharest
www.nh-hotels.com
Reservations:
Oana Dragomir
Phone: +4021
300.05.45
Fax: +4021 317.91.54
o.dragomir@nh-hotels.com
Please mention NATO when making the
reservation.
CENTRAL HOTEL
***
13,
Brezoianu Street., Bucharest
www.THhotels.ro
Reservations:
Carmen Silaghi
Phone / Fax +40 21 3124010, +40 21 3124011
e-mail: info@THhotels.ro
CONFORT HOTEL
***
55A, Traian Street, Bucharest
www.conforthotels.ro
Reservations:
Sorin Achim
Phone: + 4021 .
308.31.53 / 54
Phone: /fax: + 4021
350.41.10-16/350.41.04.
Fax
: + 4021 . 308.31.55
e-mail: sorinachim@conforthotels.ro
; tel.
Please mention NATO when making the
reservation.
ELIZEU HOTEL
***
11-13, Elizeu Street, Bucharest
www.hotelelizeu.ro
Reservations:
Cristina Felea
Phone: : + 4021 319 17 34/35
Fax: : + 4021 316 17 48
e-mail: rezervari@hotelelizeu.ro
AMBASADOR HOTEL ***
8-10 Magheru Blvd.,Bucharest
www.ambasador.ro
Reservations:
Daniela Budeanu
Phone: +40-21-315.90.80,
+40-21-315.90.84
Fax: +40-21-312.35.95
E-mail: hotel@ambasador.ro
Please mention NATO when making the
reservation.
CAPITOL HOTEL ***
29,
Calea Victoriei
www.hotelcapitol.ro
Reservations:
Costel Grigoras
Phone: : + 4021 315.80.30
Fax: : + 4021 312.41.69
e-mail: reservation@hotelcapitol.ro
Please mention NATO when making the
reservation.
VENETIA HOTEL
****
2,
Pompiliu Eliade Street., Bucharest
www.THhotels.ro
Reservations:
Carmen Silaghi
Phone / Fax +40 21 3124010, +40 21 3124011
info@THhotels.ro
Please mention NATO when making the
reservation.
VOLO SUITES ***
6, Schitu Magureanu,
Bucharest
www.volosuites.com
Reservations:
Brontei Rosca
Phone: : + 4031 805.42.80: + 4031
805.42.88
Fax: : + 4031 805.42.90
e-mail: reservation@volosuites.com, volosuites@volosuites.com
Please mention NATO when making the
reservation.