ALCOAST 161/22 - MAY 2022 FSMS SYSTEM PERFORMANCE IMPROVEMENT - MICRO-PURCHASE BUSINESS PROCESS PROOF OF CONCEPT

R 031900Z MAY 22 MID600051776606U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 161/22
SSIC 4000
SUBJ: FSMS SYSTEM PERFORMANCE IMPROVEMENT - MICRO-PURCHASE BUSINESS
PROCESS PROOF OF CONCEPT
A. COMDT COGARD WASHINGTON DC 222100Z MAR 22/ALCOAST 096/22
B. ALCGFINANCE 018/22
1. BACKGROUND. Per REF (A), On 14 MAR 2022, the Commandant stood
up the FSMS Transition Incident Command (IC) to lead and integrate
efforts to develop and implement solutions to address business
process and technical challenges related to FSMS transition. As
announced in REF (B), the IC commissioned a micro-purchase proof of
concept project to test alternative micro-purchase business
processes at a limited scale within Districts One, Five, and Eight.
The intent of this effort is to enhance customer and service
provider experience through modified business processes and improved
FSMS system performance through removal of thousands of FSMS users
and termination of associated system notifications.
2. INITIAL TESTING. The procedures tested were designed to improve
FSMS performance and streamline the micro-purchase business process
by removing the Purchase Request submission process from FSMS and
limiting FSMS activities to obligation and matching entries
consistent with FSMS requirements as our financial system of record.
A Common Core tool - Procurement Request Expedited Supply System
(PRESS) - was created to administer workflow associated with this
business process modification.
3. INITIAL RESULTS. Initial testing yielded positive results in
terms of workload reduction and service delivery. In many cases,
workload was reduced by more than 60 percent and awards were
expedited significantly. Expanded use of these process changes have
the potential to dramatically reduce the number of simultaneous FSMS
users through elimination of Requisitioner, Supervisor, and in some
cases Funds Certifier activity in FSMS for micro-purchases.
Reduction of simultaneous users is expected to result in reduced
FSMS system latency and improved system performance.
4. FURTHER TESTING ACROSS RSTs. Based on the positive results
achieved during initial testing, the IC, COMDT (CG-8), and
COMDT (CG-91) have approved expanded testing of these improved micro
purchase business processes across Regional Support Teams (RSTs).
Starting on 2-May-22 and continuing throughout May, the IC will
work with individual RSTs to implement these new procedures to
conduct further testing in a phased approach. This phase of
testing will include use of user guides, job aids, and training
that have been developed during the initial testing phase.
(Copy and Paste URL Below into Browser)

Detailed training and testing schedules will be provided to
individual RSTs. Testing results will be reviewed in the June
timeframe to inform further testing and implementation decisions.
5. POCs:
a. CAPT William Budovec, COMDT (CG-83), (202) 372-3565, Email:
William.A.Budovec@uscg.mil.
b. Mr. Edward S. Frank, COMDT (CG-913), (202) 475-3270, Email:
Edward.S.Frank@uscg.mil.
c. CDR Chad Brick, Micro-Purchase Proof of Concept Lead, (409)
766-4702, Email: Chad.R.Brick@uscg.mil.
6. RDML M. J. Fedor, Assistant Commandant for Resources (CG-8),
Mr. Keith J. O'Neill, Head of the Contracting Activity (HCA)
(CG-91), and RDML J. P. Hickey, FSMS Transition Incident Commander;
Director of Operational Logistics (DOL), send.
7. Internet release is authorized.

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