ALCOAST 164/22 - MAY 2022 PURCHASE CARDHOLDER CONTINUITY DURING ASSIGNMENT YEAR 2022 TRANSFER SEASON

R 051057Z MAY 22 MID600051805729U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 164/22
SSIC 4000
SUBJ: PURCHASE CARDHOLDER CONTINUITY DURING ASSIGNMENT YEAR 2022
TRANSFER SEASON
A. COMDT COGARD WASHINGTON DC 222100Z MAR 22/ALCOAST 096/22
B. DHS PURCHASE CARD MANUAL, 15 FEB 2021
1. BACKGROUND. Per REF (A), On 14 MAR 2022, the Commandant stood up
the Financial Systems Modernization Solution (FSMS) Transition
Incident Command (IC) to lead and integrate efforts to develop and
implement solutions to address business process and technical
challenges related to FSMS transition. Objectives of the IC are to
clear the current invoice backlog; clear the backlog of personnel
entitlements; improve FSMS system functionality, efficiency, and
performance; and implement procedures to execute FY22
appropriations. Reducing the process time to obtain a purchase card
will increase cardholder availability to make purchases.
2. DISCUSSION. Through various engagements with the field, the IC
has received feedback expressing concern regarding impacts to
purchase cardholder capacity during PCS transfer season.
Specifically, there can often be a several week delay before the
service member receives a new purchase card at the new unit as the
incoming member gets settled into their new unit and completes the
purchase card application and training required to receive approval.
3. ACTION. To expedite provisioning of new purchase cards to
incoming purchase cardholders in line with the IC's objective to
facilitate FY22 budget execution, the following procedures should
be followed by the incoming members and receiving units:
a. Members in receipt of orders to report for duties as a
purchase cardholder shall complete the required two-hour online
training and work with receiving unit sponsors to submit purchase
card applications prior to departing their current unit; make sure
that current purchase card is turned into AOPC for destruction IAW
REF (B) before issuance of a new card.
  b. The Field Organizational Program Coordinator (FOPC) at the
members departing unit will submit training documentation to the
FOPC at the receiving unit;
  c. Receiving unit sponsors shall work with incoming purchase
cardholders to process applications through their servicing FOPC to
enable the FOPC to submit the new card request and be the sponsor
and in care of point of contact.
  d. The new purchase cards shall be mailed to the receiving
unit's FOPC to be positively controlled until the incoming purchase
cardholder reports aboard.
4. POCs:
  a. Mr. Edward S. Frank, COMDT (CG-913), (202) 475-3270, Email:
Edward.S.Frank@uscg.mil
  b. Mr. Frederick Steward, COMDT (CG-9131), (202) 475-3105, Email:
Frederick.Steward@uscg.mil
5. Mr. Keith J. O'Neill, Head of the Contracting Activity (HCA)
(CG-91), and RDML J. P. Hickey, FSMS Transition Incident Commander;
Director of Operational Logistics (DOL), send.
6. Internet release is authorized.

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